Prosoft's purchase order system also includes the contract management system for contracts and work orders. The purchase order module produces sequentially numbered purchase orders or work orders for detailed instructions or contract requirements. It provides a true job cost picture by entering purchase orders as committed cost, posting the actual amount at the time of order fulfillment and producing a variance report for any differences.
This module includes a full sub-contract work order package which allows you to enter multi-line descriptions of work to be performed. Job models or existing jobs can be used for automatic generation of desired purchase orders on future jobs.
You can edit documents to produce one or all of the purchase orders for specific jobs without effecting the permanently stored information. Invoices are electronically matched to outstanding purchase orders or contracts eliminating accidental double postings or over-budget situations. This process automatically creates the accounts payable open item and exceptions to purchase orders.
SYSTEM HIGHLIGHTS
- Contract / work orders are handled with ease.
- Allows for variable layout to accommodate contracts or purchase orders in one module.
- Shows committed cost by individual cost code.
- Matches invoice to purchase orders and creates the accounts payable entries automatically.
- Produces variance reports upon acceptance if needed.
- Deletes or backorders outstanding items or quantities.
- Sorts by job, vendor, or purchase order number.
- Access purchase orders by vendor name or number.
- Creates recurring purchase orders or contracts by using existing jobs.
- Price book feature provides ease in purchase order creation.
