The accounts payable module is designed to provide full purchases and payable reporting. It allows for posting of paid or unpaid invoices, simultaneously posting the information to multiple jobs or costs within jobs. When you enter invoices against jobs you can also enter job cost memos which stays with the specific job or jobs. Immediate notification, on the screen, of an over budget situation helps prevent incorrect entries. During entry the system checks for duplicate invoices to prevent costly mistakes. All invoice information is available to the screen or printer for projecting cash requirements.
Other features include on screen notification of a vendors liability insurance and worker's compensation expiration dates. You also have the ability to deduct an amount from a vendor with an expired worker's compensation certificate.
The selection for payment of invoices is accomplished on the screen. Partial payments on invoices or processing of manual checks is easy.
The ability to retrieve information by date ranges allows for complete audit of the entire year or specific months detail entries.
SYSTEM HIGHLIGHTS
- Allows for vendor / invoice to be placed on hold.
- Accesses and tracks information by vendor, date or paycode.
- Allows for partial payment on invoices.
- Automatically generates waiver of lien when required by vendor.
- Ages payables, calculates discounts, and controls retainage.
- Accepts paid or unpaid entries.
- Full check writing and check register capabilities.
- Tracks worker's compensation insurance by vendor.
- Allows for worker's compensation deduction at time of check writing.
- Tracks liability insurance by vendor.
- Allows for job cost memos to be entered while posting invoices.
- Print detail for specific vendors by date range.
- Immediate notification of job cost overruns on the screen.
- Produces 1099's or magnetic media diskette.
- Workers compensation and liability expiration reports on demand.
- Handles multiple checking accounts.
